2019-2020 Academic Year-End and Summer 2020 Processing Notes
This page provides important news and notes for employers at the time of 2019-2020 academic year-end and Summer 2020 processing. We encourage you to read the entire page but you can also select specific sections by clicking the links below.
This update covers:
- Important Dates
- Mass Change Process
- Mass End Job Process
- Advertising Summer 2020 Employment
- Summer Federal Work Study
- Working Remotely
- Student Wage Scale
|May 20 (Wed.)||
Academic year employment term ends. Academic year FWS eligibility ends.
|May 21 (Thurs.)||
Summer employment term starts. Summer FWS eligibility starts.
|May 27/28 (Wed/Thurs.)||
Mass change processing blackout (see below).
|June 17 (Wed.)||
Last day spring 2020 graduating students can work in hourly student positions.
|June 19 (Fri.)||
Last day to extend position end dates to avoid Mass End Job Process.
|August 12 (Wed.)||
Summer employment term ends. Summer FWS eligibility ends.
|August 13 (Thurs.)*||
Academic year employment term starts. Academic year FWS eligibility starts.
|August 27 (Thurs.)*||
First day new incoming students can work in student positions.
*Due to current COVID-19 impacts, these dates are subject to change to align with any changes to the 2020-2021 academic calendar.
It is that time of year again – the switch between academic year and summer FWS eligibility is approaching. This procedure resets the Federal Work Study (FWS) indicators on active student jobs by removing the FWS control account, resetting the costing allocation to 100% department funds, and removing the FWS job classification for all positions, with an effective date of 05/20/2020.
The processing blackout dates will be Wednesday, May 27th and Thursday, May 28th.
- Please hold all FWS job processing during these dates – this includes new hires and changes to existing jobs.
- Normal processing for FWS jobs can resume on Friday, May 29th.
- Non-FWS new hires and changes can be processed at any time, as the mass change process ignores non-FWS positions.
Starting this semester, HRIS will now automatically run a process that will end student hourly jobs with an end employment date of 6/17/2020 or earlier. Given that Wednesday, June 17th is the last day that graduating students can work in hourly student positions, the Mass End Job process will be run the week of June 22nd.
Action Required: It is important to make sure your student appointment information is accurate and up-to-date, prior to the Mass End Job Process running. For hourly student appointments needing to be extended for the summer period, please do so prior to June 19th.
Please refer to the Workday communication sent out on May 12, 2020, and contact the Workday Help Desk with any questions at firstname.lastname@example.org.
To advertise summer job opportunities for Cornell students, please complete the job posting form, available on the Student Employment Job Database. If you are looking to hire Federal Work Study (FWS) eligible students, please be sure to also review our Federal Work Study Guidelines.
The Summer Federal Work Study Application is now available for students to complete. The award amount is $4,000.
Federal Work Study (FWS) eligibility for summer can be viewed via the CU SES Eligibility Inquiry page in PeopleSoft. Appropriate view access is required. To request access, please submit a Student Data Access request.
- Once the information on top is filled out and the staff NetID needing access is entered, scroll down to “Student Employment Document” (at the bottom), and select “yes” for the SE Eligibility Inquiry.
- This request will route to be approved by the staff’s department.
- If a valid Cynergy Confidentiality Agreement Form is not on file, one will need to be completed by the staff gaining access.
Once approved, this will allow the staff to view the FWS balances and International Student I-9 expiration dates in PeopleSoft (for paper forms completed prior to 08/01/2019).
Please note: Overtime earnings will not be funded through FWS funds; any overtime accrued will be reversed from the FWS account and charged back to the department at 100%.
If you need assistance adding the appropriate FWS indicators to eligible student positions, please review the Adjusting Federal Work Study job aid for step by step instructions. This and other relevant job aids relating to student employment can be found on the Workday website, under Student Employment Power Users.
**Please confirm your ability to hire student employees during the summer 2020 term with your respective HR rep and unit leadership.
Nearly all available student employment opportunities for summer 2020 will be remote. Please be sure to consider and document the following information when employing students to work remotely:
- Start and end dates for remote work;
- Best contact number for students during anticipated work hours;
- Number of hours planned per week;
- What form and frequency of interaction will occur between the supervisor and the student employee;
- What work is to be completed; and
- How productivity and quality of work will be measured.
Unless otherwise suspended by New York State, the minimum wage rate is expected to rise again, effective December 31, 2020, from $11.80 to $12.50.
The Cornell Student Wage Scale will increase accordingly ($0.70 for each level) to remain consistent with the NYS minimum wage increase.
The new student wage scale that will be implemented effective 12/31/2020, will be as follows:
|Classification Level||Minimum Hiring Wage||Maximum Hiring Wage|