Employer Resources and Employment Information

2023-2024 Processing Notes

This page provides important news and notes for employers for the 2023-2024 academic year. We encourage you to read the entire page but you can also select specific sections by clicking the links below. 

This update covers:

2023-2024 Processing Notes

This page provides important news and notes for employers for the 2023-2024 academic year. We encourage you to read the entire page but you can also select specific sections by clicking the links below. 

Important Dates

Date Description
May 20, 2023 Last day spring 2023 graduates can work in student positions
May 31, 2023 Last day academic year 2022-2023 Federal Work Study can be used
June 1, 2023 First day continuing students can begin utilizing their 2023-24 Federal Work Study funding
July 1, 2023 First day new students can begin utilizing their 2023-24 Federal Work Study funding
August 19, 2023 Last day summer 2023 graduates can work in student positions
December 16, 2023 Last day fall 2023 graduates can work in student positions
December 28, 2023 First day spring 2024 Federal Work Study can be used
December 31, 2023 Student Wage Scale increases
May 18, 2024 Last day spring 2024 graduates can work in student positions
May 29, 2024 Last day continuing students can utilize 2023-24 Federal Work Study funding
May 30, 2024 First day continuing students can begin utilizing their 2024-25 Federal Work Study funding
July 1, 2024 First day new students can begin utilizing their 2024-25 Federal Work Study funding

Advertising Student Employment Job Openings

To advertise job opportunities for Cornell students, please utilize Workday.  To learn more about Workday for student employment and to register for training, visit Working at Cornell.

Completing Form I-9

The Immigration Reform and Control Act of 1986 created a national employment verification system that places responsibility for verification of the identity and employment eligibility of all employees on employers. Effective June 1, 1987, the law requires employers to verify the identity and employment eligibility of all newly hired and rehired employees.

Effective August 12, 2023, the Form I-9 can be completed remotely in Workday. Students who accept an offer of employment with Cornell University must complete Section 1 of the Form I-9 in Workday on or before the first day of work. Student employees will then appoint a designated person to complete their Form I-9 Section 2 and document required identification and employment authorization. A Cornell representative will submit the Form I-9 for final U.S. employment authorization after the reviewer completes Section 2.

Hires initiated prior to August 12, 2023, will complete the Form I-9 Section 1 by the end of their first day of work and will complete Section 2 with their employer. The employer will submit the Form I-9 for final U.S. employment authorization by the third day of the student’s employment at Cornell University.

Please email Student Employment at sesemp@cornell.edu for assistance.

Working Remotely

Remote workers must continue to demonstrate professionalism and comply with University policies.  If you will offer remote positions, please be sure to consider and document the following information when employing students to work remotely:

  • Start and end dates for remote work;
  • Best contact number for students during anticipated work hours;
  • Number of hours planned per week;
  • What form and frequency of interaction will occur between the supervisor and the student employee;
  • What work is to be completed; and
  • How productivity and quality of work will be measured.

Working remotely outside the United States is generally not permitted. Please note that some options will require prior approval by the Department Chair or Dean. Please reach out to your HR Contact if you have questions or need additional information.

Please also be sure your student employees have their correct address listed in Workday so the student employment position meets all federal/state/local tax and labor laws associated with where the student is physically located while working. The work address should be listed as the state of New York. If you have any questions regarding tax implications, please contact the Cornell Tax Office.

Viewing Student Federal Work Study Eligibility 

Federal Work Study (FWS) eligibility can be viewed via the CU SES Eligibility Inquiry page in PeopleSoft.  Appropriate view access is required. To request access, please submit a Student Data Access request.

  • Once the information on top is filled out and the staff NetID needing access is entered, scroll down to “Student Employment Document” (at the bottom), and select “yes”  for the SE Eligibility Inquiry. 
    • This request will be routed to the staff’s department for approval.
    • If a valid Cynergy Confidentiality Agreement Form is not on file, one will need to be completed by the staff gaining access.
  • Once approved, this will allow the staff to view the FWS balances and International Student I-9 expiration dates in PeopleSoft (for paper forms completed prior to 08/01/2019).

PLEASE NOTE: Federal Work Study eligibility will not appear unless the student has actively accepted their FWS award via their Student Center.

Reporting Social Security Numbers

Social Security numbers (SSNs) are required for all employees (citizens and noncitizens) working in the United States. SSNs are used to report a person’s wages to the government for tax purposes and to determine a person’s eligibility for Social Security benefits. The Cornell Payroll office requires this information in order to process tax documents in compliance with legal requirements for all employees.

When hiring student employees or completing the I-9 Employment Verification Form, please remind these individuals to confirm with the Office of the University Registrar if they need to provide documentation of their Social Security number.

PLEASE NOTE: SSNs are not required on the I-9 Employment Verification Form, nor are they required to begin working. They are, however, required once the student has begun working. Please direct international student employees to International Services in the Office of Global Learning for guidance on applying for an SSN.